Questions 1-3

INTERNAL MEMO To: All Remote and Hybrid Employees From: Lena Martin, IT & Workplace Experience Manager Date: April 5, 2026 Subject: Best Practices for Telework and Hybrid Meetings This memo reminds everyone of our standard procedures when working from home or joining hybrid meetings. [1] Please connect to the company VPN before joining any internal meeting or accessing shared files. Use your camera on for video calls unless your manager has agreed otherwise, and mute your microphone when not speaking. Keep your background professional and avoid noisy areas. [2] If you need a better chair or monitor, submit an equipment request form to Workplace Support; approved items are reimbursable up to $200. Position your monitor at eye level to reduce neck strain and set your keyboard and mouse so your wrists are straight. For security, lock your computer when you step away and install updates promptly. [3] Below are quick tips to help you prepare for meetings: - VPN ensures secure access to company systems. - Test audio and video five minutes before a call. - Limit meeting length to 45 minutes when possible. [4] Thanks, Lena Martin IT & Workplace Experience Manager